Share this job with a friendPurchase Officer for School in Bengaluru (Job Vacancy)
Presidency Group of Schools
Bengaluru (Richards Town)
5 Years Min.
4.0 LPA Max.
Full-time
Graduation/Diploma
Joining in 30 days
1 Vacancies
Male
147 Applicant(s)|Posted 20 Days ago
Job Description
Purpose of the Role:
Purchasing Executives must make certain that the supplier delivers the desired goods / services on time,
in the correct quantities, and without compromising on quality
Key Responsibilities:
· Timely processing of indents received and schedule deliveries as desired by units
· Assists purchasing manager with placing orders and inventory control
· Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items;
recommending alternatives
· Prepare purchase orders by verifying specifications and price, forward it to suppliers after obtaining
due approval; monitor and expedite orders
· Negotiate contracts on behalf of the institution
· Meet with vendors to discuss defective or unacceptable goods or services and determine corrective
action
· Evaluate and monitor contracts to be sure that vendors and supplies comply with the terms and
conditions of the contract and to determine the need for changes
· Maintain and review records of items bought, costs, deliveries, product performance etc.
· Works with vendors/suppliers to follow up on delivery dates and back orders
· Maintains current and accurate files of vendor prices in spreadsheets
· Evaluate suppliers based on price, quality, and delivery speed
· Continuously find ways to reduce overall costs for the organization by investigating new suppliers
and contractors on a regular basis
· Maintain inventory as specified by the Manager
· Maintain records and create reports regarding supply costs and regularly update google docs
statement
· Forwards available inventory items by verifying stock; scheduling delivery
· Verifies receipt of items by comparing items received to items ordered resolves any error with
suppliers
· Authorizes payment for purchases by forwarding receiving documentation
· Keeps information accessible by sorting and filing documents
· Accomplishes purchasing and organization mission by completing related results as needed
· Forecast levels of demand for services and products
· Keep a constant check on stock levels
· Conduct research to ascertain the best products and suppliers in terms of best value, delivery
schedules and quality
· Liaise between suppliers and internal unit purchase / store coordinators
· Build and maintain good relationships with new and existing suppliers
· Negotiate and agree contracts, monitoring the quality of service provided
· Keep contract files and use them as reference for the future
· Develop purchasing strategy
· Produce reports and statistics using computer software
· Ensure suppliers are aware of business objectives
· Manage all communication for purchase orders with vendors and analyze all communication for
same and resolve all purchase issues and coordinate with accounts payable department to process
all invoices
· Tracks the status of backorders and informs appropriate departments of any issues
· Processes product returns and track credits
Key Competencies of the Role:
· Knowledge of computer and spreadsheet/database software
· Knowledge of bookkeeping
· Familiarity with standard office equipment and procedures
· Good communication and negotiation skills.
· Ability to review, analyze, and differentiate detailed vendor and service provider specifications
