Administrative Manager (Job Vacancy)

Roles and Responsibilities:

Leadership and Oversight:

• Oversee all day-to-day operations of the school to ensure smooth functioning.
• Serve as the primary point of contact for all operational matters, providing guidance and support to staff as needed.

Parent-Teacher Meeting (PTM) Coordination:

• Plan and coordinate PTM events, liaising with HR and Maintenance In charge for logistical support.
• Act as a bridge between parents and school administration, addressing concerns and fostering positive relationships.

Administrative Management:

• Manage and fulfill all administrative requirements of the school, ensuring efficient workflow and compliance with policies.
• Monitor and review vendor performance, organize vendor meetings, and maintain vendor relationships.

Event Planning and Coordination:

• Collaborate with HR for planning traditional events, ensuring seamless execution and participation from the school community.

Financial Management:

• Develop and manage operational budgets, focusing on profitability and cost minimization while maintaining quality standards.
• Oversee logistics operations to optimize resources and streamline processes.

Safety and Security:

• Create and maintain a safe learning environment for students, staff, and visitors, implementing necessary safety and security measures.
• Ensure compliance with safety protocols and regulations, conducting regular inspections and audits.

Staff Supervision and Development:

• Implement departmental policies, goals, and procedures, providing guidance and support to faculty and staff.
• Monitor the performance of administrative faculty members, offering feedback and professional development opportunities as needed.

Curriculum and Resource Management:

• Review textbooks and educational materials, ensuring alignment with curriculum standards and instructional goals.
• Manage inventory control, including procurement and distribution of resources, to support teaching and learning activities.

Transportation and Facilities Management:

• Coordinate transport route mapping, monitor driver performance, and oversee vehicle maintenance to ensure safe and efficient transportation services.
• Plan housekeeping team activities and liaise with supervisors to maintain cleanliness and hygiene standards across the school premises.

Catering and Kitchen Management:

• Coordinate kitchen requirements according to the master plan, ensuring sufficient supplies and adherence to quality standards.
• Collaborate with kitchen staff to plan menus and dietary requirements, optimizing resources and minimizing waste.

Continuous Improvement:

• Conduct regular follow-ups with drivers and supervisors to schedule vehicle checkups and maintenance activities, ensuring operational readiness.
• Continuously seek opportunities for improvement in operational processes and procedures, implementing changes to enhance efficiency and effectiveness.