Administrative Officer (Job Vacancy)

Company Description: Group Drishti is a leading provider of coaching and educational services dedicated to helping aspirants achieve their career goals. We are committed to delivering high-quality content and comprehensive support to our students.

We are currently seeking an experienced and detail-oriented Administrative Officer to provide comprehensive support to our C- Suite Executives. The successful candidate will play a pivotal role in managing communication, maintaining schedules, and ensuring the smooth operation of their daily activities. Exceptional communication skills, proficiency in email correspondence with top-level executives, and meticulous schedule management are crucial for success in this role.

Responsibilities:

• Email and Communication Management:
• Effectively manage and prioritize the email inbox of the Executives.
• Draft, review, and respond to emails on behalf of them, ensuring clarity and professionalism.
• Handle confidential information with discretion and maintain a high level of integrity in communication.
• Calendar and Schedule Management:
• Coordinate and manage the calendar, scheduling meetings, appointments, and travel arrangements.
• Anticipate and address potential scheduling conflicts, ensuring their time is optimized.
• Meeting Preparation:
• Prepare agendas, documents, and necessary materials for meetings and appointments.
• Ensure they are well-prepared for engagements by providing relevant information in advance.
• Document Preparation and Management:
• Create, edit, and proofread documents, reports, and presentations as required.
• Maintain an organized filing system for easy retrieval of important documents.
• Task Prioritization:
• Prioritize tasks and requests, managing time efficiently to meet deadlines.
• Proactively identify opportunities to streamline processes and improve workflow.
• Travel Coordination:
• Arrange and coordinate travel plans, accommodations, and itineraries for business trips.
• Provide necessary travel documents and information to the Executives.

Qualifications:

• Bachelor's degree preferred.
• Proven experience as a Personal Assistant/ Admin Officer supporting top-level executives.
• Exceptional written and verbal communication skills in Hindi and English.
• Proficient in email etiquette and experienced in communicating with executives at the highest levels.
• Strong organizational and multitasking abilities.
• High level of discretion and ability to handle confidential information.
• Proficient in Microsoft Office Suite and calendar management tools.

Attributes:

• Proactive and solution-oriented.
• Ability to work independently and take initiative.
• Exceptional attention to detail and accuracy.
• Adaptability to a fast-paced and dynamic work environment.
• Strong interpersonal skills and the ability to build professional relationships.