Administrative Officer (Job Vacancy)

Qualification: Bachelor's or Masters Degree, preferably BBA

Required Experience:

• BBA with overall 8 -10 years of experience of which 2-3 years in supervisory position
• Proven experience in administrative roles, preferably in educational institute
• Strong organizational, communication, and interpersonal skills.
• Proficiency in computer applications, including MS Office suite and database management.
• Ability to make complex operational decisions.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Attention to detail and a commitment to maintaining confidentiality.
• Knowledge of university policies and procedures is a plus.

Responsibilities:

• The Administrative Officer will work closely with the Director and support the faculty, researchers, staff, and other stakeholders to maintain a smooth and organized work environment.
• Supervise daily operations of the office, managing staff, ensuring efficient workflow, and maintenance of office facilities including safety, and security.
• Develop organizational policies and procedures in compliance with relevant regulations.
• Analyze data, preparing reports, and presenting findings to support decision-making processes.
• Prepare, review, and track departmental budget.
• Handle recruitment processes, maintain employee records ensuring accuracy and confidentiality, administering employee benefits, and handling employee inquiries.
• Coordinate with internal/ external functions/departments such as Project Office / Infrastructure / Security / IT etc to deliver on timelines and managing staff.
• Liaising with Vendors and processing invoices in coordination with Procurement and Finance team.
• Assist in organizing conferences and other events hosted by the institute.
• Addressing administrative issues and making decisions in a timely and effective manner.