Assistant, Academic Administration (Job Vacancy)

Assistant, Academic Administration About Fraser Valley India Fraser Valley India (www.ufv.in) offers Canadian pathway program that lead to University of the Fraser Valley’s (www.ufv.ca) Canadian degree programs. The University of the Fraser Valley (UFV) is nationally recognized in Canada for its commitment to teaching excellence. It offers over 100 undergraduate and graduate programs. In this dynamic context, Fraser Valley India invites applications for the position of Assistant, Academic Administration at GGD SD College, Chandigarh, India.   This position will commence immediately. Job duties of an Assistant, Academic Administration include, but are not limited to: 1). Coordinating all academic administrative functions of all programs offered at FVI Chandigarh. 2). Ensuring all UFV and FVIE norms, policies and protocols are followed with respect to: • Preparing and updating program plans for all the students. • Managing the classrooms to ensure effective delivery of the classes. • Creating class lists for the faculties. • Preparing sample grade sheet and attendance sheet for the faculty. • Providing faculties with the sample course outline, official course outline and the outline of the Canadian professors. • Providing printing services to the faculties. • Following up with students and faculties by sending them reminders. • Creating the approved format in blackboard for the faculties. • Training students on Blackboard. • Monitoring the daily attendance of the classes and raising alert for students to whom warning letters are being issued for third absence. • Coordinating with faculty for attendance discrepancies of the student. • Preparing bonafide and loan letters upon the request from the students. • Keeping complete record of the student’s documents. • Collection of course material from faculty at the end of the semester. 3). Assisting the Manager/Coordinator, Academic Administration with: • Maintaining the GPA record of all the students. • Interaction with students and their parents with regards to grades. • Preparation of the class and examination schedule for every semester. • Managing the examinations by printing exam papers, arranging supplies required for the exams, creating invigilation duty chart, providing invigilation support to faculties, etc. • Compiling mid-term & final term grade sheets received from faculty. • Preparing and compiling textbook information. • Monitoring fees deadlines and coordinating with the students for outstanding fees payment. • Preparing the registration sheet for class registrations every semester. • Coordinating with students transferring to Canada for their registrations at UFV Canada. • Compiling data required for Scholarship and Dean’s list award. • Reviewing the course syllabus shared by the faculty at the beginning of the semester. • Reviewing and issuing the conditional offer letters. • Preparation of CIC letters for transfer of students. 4). Keeping track of all the academic related activities by preparing spreadsheets with all the important dates. 5). Monitoring protocols to ensure all UFV and FVIE academic standards and policies are respected and followed. 6). Any other tasks as assigned by the reporting supervisor. 7). Keeping your supervisor, the Manager, Academic Administration, or designate apprised of all your activities as per established guidelines. To apply, please direct your cover letter and resume to HR.India@ufv.ca.   Kindly mention "Assistant, Academic Administration" in the subject while applying for this position. The selection committee will begin reviewing applications immediately, however, the position will remain open until filled. Shortlisted candidates will be interviewed at our location in Chandigarh or via videoconferencing. We thank all applicants for their interest, however, only those selected for an interview will be contacted.