Associate - Events (Job Vacancy)

ABOUT THE IC3 MOVEMENT With its mission to bring counseling to every school, the IC3 Movement, at its core, is dedicated to helping young people across the globe find career paths through education that will lead to fulfilled, happy, and productive lives. Community-driven events, including the Annual IC3 Conference & Expo, the IC3 Regional Forums, and the non-profit IC3 Institute, support the IC3 Movement to empower every school to run a robust, fully functioning career and college counseling department.

Inclusion and access are at the very heart of IC3. Propelled by a volunteer-based leadership community of 1400+ volunteers from education and industry, IC3 is dedicated to supporting counseling in every school through research, free education, and training for teachers, counselors, and principals. The IC3 Movement engages educators and leaders across 93+ countries.

Learn more at ic3movement.com

ROLE OVERVIEW The successful candidate will have the capacity to thrive in a fast-paced environment while managing a wide variety of global events (virtual, in-person, and hybrid), logistics, and projects. Requirements include the ability to handle a multitude of tasks in a time-sensitive environment; excellent written and oral communication; advanced skills in event management, organization, and logistics; strong technological background; professional attitude and superior organizational and time management skills.

This position will be responsible for planning, organizing, and executing end-to-end event management and logistics for all IC3 events.

MAJOR RESPONSIBILITIES ● Drive and manage the development, preparation, and execution of all events IC3 events. ● Collaborate effectively with the IC3 team, including communications, partnership, and development, to ensure seamless integration of key elements ● Manage all stages of events coordination and any special requirements for events in all formats (virtual, in-person, and hybrid) ● Prepare timely project plans and execute all operations effectively, collaborating and liaising with external logistics teams, vendors, AV teams, event schedules, venue staff (schools, universities, hotels/venues), etc. ● Manage end-to-end logistics of IC3 events, including a “recce” of venue premises, review of the event flow, noting and organizing signage and design requirements for each event, and management of materials for each event ● Coordinate between multiple teams and departments and assign roles and responsibilities towards smoother execution of all the events ● Create and execute the events’ micro plans, day-of logistics, event registration, material management, and venue/room management ● Interface with IC3 Leadership and other stakeholders across organizations, including host venue teams. ● Provide customer service for external teams/vendors and maintain relationships ● Work closely with the communications team for signage/onsite needs, including design aspects ● Recruit and train volunteers from IC3’s global volunteer community along with team members to serve as support staff on event days ● Track registration and attendance where needed ● Execute formal event evaluations and report outcomes to IC3 Leadership and internal/external stakeholders as appropriate ● Manage physical deliveries where required ● Perform other related duties as assigned

QUALIFICATIONS Bachelor's Degree or equivalent In Events Management, combination of education and experience in project management/event management preferred.

WORK EXPERIENCE: 2-3 years prior experience in end-to-end event planning, event logistics, project management. Experience in planning and organizing hybrid events preferred

SKILLS: The candidate should excel in planning, organization, logistics, event management, communications, problem-solving and the use of some specialized computer applications: ● Extremely detail-oriented ● Ability to plan, multitask, and work in a fast-paced environment ● Excellent writing and communication skills ● Excellent negotiation skills ● Self-starter and ability to manage multiple projects at once ● Polished and professional demeanor with great flexibility and out-of-the-box mentality ● Proficient in Microsoft Office programs; experience preferred with event management software, such as Cvent, Zoom, etc. ● The ability to work independently and as part of a team ● Global mindset and experience working with partners on an international platform preferred ● Role requires traveling to events, domestically and internationally, as needed

INDUSTRY: Higher Education PRIMARY LOCATION: Ghatkopar, Mumbai, India ORGANIZATION: IC3 Movement COMPENSATION: Commensurate with experience CONTACT: hr@ic3movement.com