Director of Professional and Continuing Education (PaCE) (Job Vacancy)

Working Title: Director of Professional and Continuing Education (PaCE)
Classification Title: Administrator I
Department Name: Professional and Continuing Education (PaCE)
Time Base: Full-time
Pay Plan: 12 month
Bargaining Unit: M80 (Management/MPP)
Employment Type: MPP – this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.
Salary Range
• Hiring salary is budgeted at $8,000 - $8,500 per month commensurate with education and experience
• CSU Salary Range: $3,750 -$11,146 per month.
Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.
Application Deadline: Open until filled. A review of applications will begin Thursday, February 29, 2024 and the review period may end at any time thereafter.
Position Summary
The Director of Professional and Continuing Education (PaCE), with oversight from the Associate Provost, and Chief Academic Officer, oversees and manages the daily operations and strategic development of the PaCE department. The incumbent is responsible for the overall development, implementation, and administration of PaCE academic credit and non-credit programs. This includes ensuring appropriate personnel and faculty are trained and perform their functions within the organization, provide custom education classes for groups and individuals, and ensures the department maintains budgetary considerations as set by the Campus. The position ensures the program complies with all governing regulations and mandates from the California State University, Campus, and U.S. Coast Guard. The Director of PaCE is also responsible for developing relationships with industry leaders, building a network of instructors, and expanding opportunities that support the campus and PaCE strategic objectives. In addition, the incumbent oversees all external contracts held by the department and regulates all obligations. In addition, the position is responsible for managing multiple projects concurrently, while still being involved with networking and outreach events in an effort to build strong partnerships and collaborations with a variety of stakeholders both internal and external.
About The California State University Maritime Academy
Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.
Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.
Major Responsibilities
• Oversee and manage the daily operations of the department and the strategic development, and program portfolio of the PaCE department.
• Manage all CHRS recruiting actions for new positions including creating new positions in CHRS recruiting, managing applicant flow through the application process, and conducting reference checks.
• Ensure academic integrity and high-quality standards in PaCE offerings.
• Research, identify, develop, and access academic and non-credit program initiatives from concept to execution in various modalities.
• Lead department operations, aligning activities with short- and long-term goals and objectives.
• Develop effective working relationships with faculty, industry leaders, and subject matter experts from the public and private sectors.
• Engage broadly in the regional business community including networking and relationship development with senior executives in the maritime industry.
• Initiate the creation of new programs and events, including course advertising, scheduling, and registration processes.
• Compile and analyze course registration information, reviewing regular CASHNet reconciliation reports.
• Innovate curricula, and programming to meet campus and industry demands.
• Demonstrate academic entrepreneurship by identifying new opportunities and developing high-quality educational experiences.
• Develop non-credit professional development curricula, including individual courses and comprehensive programs that consist of a series of courses.
• Collaborate with Deans and Chairs on current and future offerings.
• Develop programmatic budgets to ensure sound financial management and recommend course fees.
• Implement and recommend cost-saving and revenue-generating measures in collaboration with the Office of the Provost
• Facilitate and manage PaCE Advisory Board relationships and activities.
• Seek grant funding and contract opportunities that support PaCE’s strategic objectives.
• Create enrollment schedules for PaCE, including custom training courses.
• Maintain, review, and submit course approvals and renewals to certifying agencies.
• Approve Accounts Receivables/Payables and procurement requests.
• Prepare and interpret financial reports and budgets as requested by the Associate Provost.
• Monitor compliance with Occupational Safety and Health Administration (OSHA) regulations and agency policies and procedures.
• Approve and follow up on requests/referrals such as completing authorization forms for contracted providers, including transportation, specialists, SNF’s, and other appointments.
• Represent PaCE regionally, statewide, and nationally.
• Coordinate with Human Resources on grievance and appeal resolution.
• Lead Participant Advisory Council meetings.
• Approve and follow up on requests/referrals which generate/expands new business and maintain existing clientele.
Required Qualifications
• Bachelor's degree with a major in accounting, business administration, or a closely related field or a combination of acceptable education and experience is required.
• Working knowledge of office and program administration. Working knowledge of budget policies and procedures.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to make independent decisions and exercise sound judgment.
• Ability to use automated financial systems, MS Office programs and familiarity with online submission and reporting procedures.
• Ability to organize large amounts of reference data and to manage historical information for rapid access as needed.
• Ability to use Excel programs and spreadsheets, assist with producing financial reports.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Ability to learn, interpret, and apply a wide variety of policies and procedures. Demonstrated ability to effectively interpret, organize information and ideas in written or presentation form.
Preferred Qualifications
• Four years of progressively responsible administrative, bookkeeping, or related experience that will provide the required skills, knowledge and abilities.
• Familiarity with customer service and quality improvement principles.
• Knowledge of USCG licensing requirements and maritime industry standards.
• Knowledge of CSU policies and procedures.
Special Conditions: Must be able to work various hours and locations based on business needs.
Hours of Work/Travel: Varies
Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds.
Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, credit check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
EEO Statement: Cal Maritime is an Equal Opportunity, Aff