Hiring Executive Assistant to Principal at Vibgyor School, Horamavu (Job Vacancy)

Role: Executive Assistant (EA) to Principal Experience: 1 – 3 years school experience ONLY IMMEDIATE JOINERS LOCATED IN BANGALORE NEED TO APPLY Email CVs to: sobha.kk@vgos.org JOB DESCRIPTION – PA TO PRINCIPAL About Us Established in 2004, we are a chain of schools offering national and international curriculums across 36 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day. Role PA to Principal Department Principal’s Officer Designation Executive/Senior Executive Band and Grade E2/E3 Location School Reporting to Principal Primary Purpose The Personal Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. Key Responsibilities Primary Responsibility: Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Attend meetings and keep minutes Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) Make travel arrangements for executives Handle confidential documents ensuring they remain secure Handle academic and non-academic duties and ensure accurate and timely completion of tasks Prepare invoices or financial statements and provide assistance in bookkeeping Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders Maintain electronic and paper records ensuring information is organized and easily accessible Conduct research and prepare presentations or reports as assigned Preparing MIS Reports/ Presentations for meetings Assisting principal in organizing the conferences and other training workshops • Contact information for Principal monthly phone lists • season’s greetings to the rich contacts of the Principal • do the data entry, prepare presentations, make reports whenever required Secondary Responsibility: • flexibility to work in other roles as required in the project phase • undertake any other reasonable tasks as directed • and Provide electronic media supplies • team outings, lunches, team meetings Desired Qualification Degree in business administration or relative field Experience Proven experience of 3-4 yrs as executive secretary or similar administrative role Expected Competencies Time-management and Proficient in MS Office and “back-office” software (e.g. ERP) In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication and negotiation abilities Integrity and confidentiality Multitasking abilities Skills and Knowledge Interpersonal communication Time Management Event Management Writing Critical Thinking