Manager/Senior Manager, Administration (Job Vacancy)

Role Summary: In collaboration with the Dean, the School Administration Manager plans, coordinates, executes and oversees various general administrative responsibilities that include functions like Finance & Accounts, Human Resources, Information Technology, Facilities & Services, Engagement & Team Building activities, and providing administrative support for Conferences, Events, and Seminars at the School. The role encompasses multiple responsibilities to ensure functionality of the School by integrating people, places, processes and technology.

Responsibilities:

• Plan, set up, direct and supervise administrative systems and procedures and streamline processes while discovering new ways to manage the same more efficiently
• Identify, develop, execute operational plans, monitor key metrics, and assist the Dean in the decision-making on the general administrative requirements, working in partnership with other enabling functions to deliver on objectives
• Ensure aesthetically as well as functionally the day-to-day operations of the School building and premises of the University campus meet global standards
• Assist the Dean in coordinating faculty and staff associated with the School
• Schedule and organise meetings/events and maintain agenda and keep minutes for future reference of school-level and division-level academic meetings supporting the Office of the Dean
• Lead a team of professionals and third-party service providers to complete a range of administrative responsibilities ensuring operations adhere to policies and regulations
• Support and oversee the Facilities and Services that include building maintenance, cleanliness and housekeeping, day-to-day running of the building, event management, student facilities management, Faculty Lounge management, continuity planning, space allocation and changes, building security and a safe working environment in compliance with building and safety codes
• Promote a culture of ‘Service Excellence’ throughout the School
• Develop, track and manage all aspects of the School budget (capital and operating budgets), cost reduction, costs and expenses including preparation, submission, maintenance, reporting, compliance and audits.
• Ensure the smooth and adequate flow of information within the School and University to facilitate other operations
• Manage schedules and deadlines of various administrative functions
• Oversee all services, maintenance activities and vendors.
• Maintain a clean and enjoyable work environment, and help in the building of positive relations with the different stakeholders at the University and with external parties

Key Skills:

• Sets a tone of leadership that is people-oriented, collaborative in nature and focused on data-based decision-making and at the same time maintaining a high level of execution.
• Builds a management culture based on teamwork, open communication, prudent risk-taking, innovation, mentoring and accountability and ability to motivate others.
• Excellent communication and interpersonal skills with a high degree of professionalism and competence in dealing with a variety of individuals
• Excellent Project Management skills integrating technology
• Ability to develop, organize, and accomplish goals well within timelines and budgets
• Solution-oriented and possessing effective problem-solving skills
• Experience in operations management with knowledge of relevant legal laws and regulations

Qualification:

Post-Graduate, preferably MBA with experience in working in a similar profile for 10-12 years.