Personal Secretary to the Principal in Kolkata (Job Vacancy)

We are seeking a highly organized and efficient Personal Secretary to join our school's administrative team. As a Personal Secretary, you will provide comprehensive administrative support to the school's management and ensure the smooth running of daily operations.

Responsibilities:

• Manage and maintain the school's administrative tasks, including handling correspondence, scheduling appointments, and organizing meetings.
• Assist in preparing and distributing official school documents, such as memos, reports, and presentations.
• Handle incoming and outgoing phone calls, emails, and other forms of communication, ensuring prompt and professional responses.
• Maintain an organized filing system for important documents, records, and reports.
• Coordinate travel arrangements and accommodations for school staff and visitors.
• Assist in managing the school's calendar, scheduling events, meetings, and appointments.
• Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
• Assist in managing the school's budget, including tracking expenses and processing invoices.
• Support the school's administrative team in various tasks and projects as assigned.

Skills and Qualifications:

• Excellent English communication skills, both written and verbal.
• Proficient computer knowledge, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Attention to detail and ability to multitask effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent interpersonal skills and ability to work well in a team.
• Ability to work independently and take initiative.
• Flexibility and adaptability to changing priorities and deadlines.

If you are a proactive and dedicated individual with excellent communication and computer skills, we would love to hear from you. Join our team and contribute to the efficient functioning of our school's administrative operations.