Time Table Manager in Gurgaon (Job Vacancy)

Job Description – Timetable Manager

University Timetable Manager plays an important role in coordinating and creating schedules for classes, exams, and other academic activities within a University. This position requires a combination of organizational skills, attention to detail, communication abilities, and a deep understanding of the University's academic requirements. 

Job Title: University Timetable Manager

Job Overview: The University Timetable Manager is responsible for planning, developing, and managing the academic timetable for courses, examinations, and other related activities at the university. This role requires meticulous scheduling, effective communication with School/ departments, faculty members, and the ability to adapt to changing academic needs.

Key Responsibilities:

1. Timetable Creation: Develop, maintain, and update the university's academic timetable, ensuring that it aligns with the academic calendar and meets the needs of various Schools/departments and programs.
2. Collaboration: Work closely with academic departments, faculty, and administrative staff to gather information on course offerings, faculty availability, classroom assignments, and other scheduling requirements.
3. Conflict Resolution: Identify and resolve scheduling conflicts, including room conflicts, instructor availability issues, and student course conflicts, while optimizing resource utilization.
4. Course Registration: Coordinate course registration processes and timelines, ensuring that students have access to necessary information and can register for courses efficiently.
5. Resource Allocation: Manage the allocation of classrooms, laboratories, and other academic facilities to support the delivery of courses and exams.
6. Technology Integration: Utilize scheduling software and tools to facilitate the creation and maintenance of timetables, ensuring accuracy and efficiency in the scheduling process.
7. Communication: Communicate timetable changes and updates to relevant stakeholders, including students, faculty, and administrative staff, through various channels like the ERP, emails, or notifications.
8. Data Analysis: Collect and analyze data related to course enrollment, room utilization, and other scheduling metrics to optimize future timetables and resource allocation.
9. Policy Compliance: Ensure that timetables adhere to university policies, academic regulations, and legal requirements related to scheduling and accessibility.
10. Continuous Improvement: Seek feedback from stakeholders and explore opportunities to improve the scheduling process, making it more efficient and responsive to the evolving needs of the university.

Qualifications:

• Bachelor's degree in a related field (e.g., Education, Administration, Business).
• Strong organizational and time-management skills.
• Proficiency in scheduling software and tools.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Knowledge of university policies and academic regulations is a plus.
• Previous experience in academic administration or scheduling is beneficial.